REGISTRATION INFORMATION.
Early Registration – $275 | December 1, 2024 to January 31, 2025
Registration – $300 | February 1, 2025 to February 29, 2025
Late Registration – $325 | March 1, 2025 to March 12, 2025
Registration – $300 | February 1, 2025 to February 29, 2025
Late Registration – $325 | March 1, 2025 to March 12, 2025
REGISTRATION FOR GLRPETS 2025 OPENS DECEMBER 1, 2024
Registration Information
GLRPETS Registration closes at 5 pm on March 12, 2025
GLRPETS Registration Fee covers:
GLRPETS Registration Fee does not cover:
Hotel Registration
Check-In/Check-Out
Guestrooms and Suites
GLRPETS attendees agree that the use of the Hotel’s guestrooms and suites are for overnight stay, and are not intended for large party gatherings, unless otherwise agreed to in advance by the Hotel and the GLRPETS Executive Committee.
- No registrations will be accepted after 5 pm on March 12, 2025. Exceptions may be made to the policy, but only upon approval of the registrant’s DGE and the GLRPETS Registrar. Registrations accepted after March 12, 2025 will be charged $375
- PEs registering after the early registration period will be responsible for the added registration fees.
GLRPETS Registration Fee covers:
- All Meals
- Plenary Sessions with dynamic Keynote Speakers
- PETS Forum Sessions – Membership, Public Image, and The Rotary Foundation
- Pre-seminar Elective Sessions
- Parking in the Radisson Garage
- Overhead costs of the meeting rooms, audio/visual technology, Keynote Speakers, and expenses for the training sessions.
GLRPETS Registration Fee does not cover:
- Hotel accommodations
- Parking at locations other than the Radisson Garage
- Valet Parking
- Meals not on the schedule
- Travel expenses involved with attending PETS.
Hotel Registration
- When you register for GLRPETS you can also request a hotel room, indicate the nights you will be staying, and what kind of room you need.
- Your hotel reservation will be handled by the PETS registrar.
- Discounted room rates only apply to reservations made through GLRPETS.
- The Radisson, Hilton Garden Inn, and Home2Suites will not accept individual reservations from GLRPETS attendees.
- The hotels will NOT be able to help with registration questions.
- All room assignments are made on a space-available basis, so reserve your room early.
Check-In/Check-Out
- Check-in time is after 4:00 p.m.
- Check-out time is prior to 12:00 noon
- A credit card and valid ID is required at check in.
Guestrooms and Suites
GLRPETS attendees agree that the use of the Hotel’s guestrooms and suites are for overnight stay, and are not intended for large party gatherings, unless otherwise agreed to in advance by the Hotel and the GLRPETS Executive Committee.
Hotel Room Rates
|
Radisson Plaza | Prices are for a 2 night stay / Thursday and Friday nights – Parking included
2 Queen Beds/Standard $350 King Bed/Standard $350 2 Queen Beds/Concierge $375 King Bed/Concierge $375 1 Bedroom 2 Queen Suite $400 1 Bedroom King Suite $400 Whirlpool Studio King Suite $400 Wednesday Night TBD (committee only – price dependent on room type) |
|
Home2Suites | Prices are for a 2 night stay / Thursday and Friday Nights – Parking $20 per day to park at Home2Suites
Includes Breakfast 2 Queen Beds Studio Suite $350 King Bed Studio Suite $350 NOTE: Parking at Radisson Free |
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Hilton Garden | Prices are for a 2 night stay / Thursday and Friday Nights – Parking $20 per day to park at Hilton Garden
2 Queen Beds $325 King Bed $325 Hilton Garden | Prices are for a single night stay / Thursday OR Friday ONLY – 2 Queen or King Thursday Night $175 Friday Night $175 NOTE: Parking at Radisson Free |
PARKING DURING GLRPETS
Parking in the Radisson Garage is included in your conference registration. Parking in the Hilton Garden and Home2Suites garage is limited. The fee to park in the Hilton Garden and Home2Suites garage is NOT covered by GLRPETS and is charged at a rate of $20 per day to the registrant. We recommend you park in short-term parking to check into the Hilton Garden or Home2Suites and drop off your luggage. Then drive down to the Radisson and park in the Radisson Garage to pick up your conference credentials. There is no charge to park in the Radisson Garage and you can park there for the duration of GLRPETS. There will be a shuttle between the hotels.
REFUND AND CANCELLATION POLICY
Hotel Room Cancelation
GLRPETS Registration Cancellations
Event Cancellation
- Under our hotel contracts with the Radisson, Hilton Garden Inn, and Home2Suites a room guarantee must be given no later than noon on March 13, 2025
- Rooms canceled before 5 pm on March 12, 2025, are refundable less a $50 cancellation fee.
- No refund will be issued for rooms canceled after that date/time.
GLRPETS Registration Cancellations
- President-elect registrations are billed to the Districts and are not refundable.
- PEs registering after the early registration period will be responsible for the added registration fees.
- PE registrations cancelled before January 31, 2025 will be charged a $25 cancellation fee.
- PE registrations canceled between February 1 -28, 2025 are refundable less a $50 cancellation fee.
- PE registrations canceled between March 1 - 12, 2025 are refundable less a $75 cancellation fee.
- For all other GLRPETS participants, registrations cancelled before January 31, 2025 are refundable less a $25 cancellation fee.
- Registrations canceled between February 1 -28, 2025 are refundable less a $50 cancellation fee.
- Registrations canceled between March 1 - 12, 2025 are refundable less a $75 cancellation fee.
- Another person may be substituted at any time subject to a $50 administrative fee.
- Exceptions may be made to the policy in the event of sudden medical issues or other unforeseen and unavoidable circumstances, but only upon approval of the registrant’s DGE and the GLRPETS Registrar.
- The decision of the GLRPETS Registrar to refund registration fees will be made within one week of its receipt.
Event Cancellation
- In the unlikely event that this event is canceled due to unforeseen circumstances, GLRPETS will work with the Radisson to negotiate refunds subject to established cancellation fees. GLRPETS will refund registration fees (less cancellation fees) but cannot be held responsible for any other expenses, including, cancellation/change charges assessed by airlines, travel agencies, or other organizations.
- In the unlikely event that this event is postponed due to unforeseen circumstances, GLRPETS will apply registration fees to the new dates. GLRPETS cannot be held responsible for any other expenses, including, cancellation/change charges assessed by airlines, travel agencies, or other organizations.
- For health, weather, or disaster-related event cancellation or postponement information, please monitor the GLRPETS website and news outlets in Kalamazoo, MI
Attending an Alternate PETS
- Presidents-elect who cannot attend GLRPETS should contact their DGE to make arrangements to attend an alternate PETS.
- Upon approval by the DGE and confirmation of attendance, $200 of the PEs registration fee will be refunded to the district.
- To see a list of many of the multi-district PETS in North America go to the PETS Alliance.